Privacy Notice Volunteer Application

Privacy Notice – Volunteer Application (including hosts and trustees)

The Data Protection Act 2018/GDPR provides a legal framework for processing personal data in the UK ensuring privacy for all individuals. Redditch Nightstop undertakes its work in accordance with these laws.

Our Privacy Notice tells you how we process the data which we collect on you and how we protect your privacy and what your rights are. Our full Privacy Notice, with all the details, can be found on our website. This is a summary of the key points.

Data We Collect

Redditch Nightstop collects your personal and special category data when you interact with us. This could be when you tell us information on the phone, go onto our website, correspond with us by email or letter, complete a form or tell us information in person. We may collect the following data about you:

Your Personal Data	Your Special Category Data
Name Address Contact Details Photograph Age Relationship status (for hosts) Other people living at property (for hosts) Occupation Life skills References	Criminal convictions

How we Process your Data

When we refer to ‘processing data’ we mean any of the following:

In order to comply with the law we must process your data lawfully, fairly and in a transparent manner.

We must have a lawful basis for processing your data. For Redditch Nightstop this is ‘Legitimate Interests’ which is “where you use people’s data in ways they would reasonably expect…” (ICO)

If we need to process your special category data, for example information about your health, then we must have an additional lawful basis for processing this sort of data and we will usually obtain your consent. [In exceptional circumstances we may process this data without your consent if be believe that your life is at risk and you are not able to consent to data processing, eg to process your medical records.]

Sometimes we need to share your data with third parties as follows:

Data is shared between the following third parties:	Purpose
Clients (name and address of host only)	To provide services

We may ask for your consent for other optional parts of our service, for example case studies, photographs for use in social media and our newsletter, or to add you to our mailing list.

Your information is held in a volunteer file electronic and/or on paper-based records which will be stored securely. Further details about how we protect your data are in our full Privacy Statement referred to above.

If you are successful in your volunteer application:

All personal data is held by Redditch Nightstop for 2 years from our last contact.
Any financial records will be kept for 7 years from the date the information was collected.
You will also need to follow the Data Protection policy which will form part of your induction.

If you are unsuccessful in your job/volunteer application, we will hold your personal information for 6 months after we’ve finished recruiting the post you applied for. After this date we will destroy or delete your information.

Your Rights

In certain circumstances you may have the following right;

To have your data deleted (you will not be able to volunteer for us if you choose to delete your data)
To have your data corrected if there is something incorrect
To move your data to another provider
To be informed about and to access the data we hold on you
To object to and to restrict the data we process about you

If you would like a full copy of our Data Protection and Confidentiality Policy or our Privacy Statement or for more information about how your data is used please contact Charlotte Shepard by writing to:

Redditch Nightstop,
Unit 4 & 5, Britten House
The Old Needle Works
Britten Street
Redditch
B97 6HD

or phoning 01526 66036
or emailing: charlotte@shepardconsulting.co.uk

If you would like to find out more about your rights around how your data is processed or if you are unhappy with our response you can contact www.ico.org.uk